As organisations are increasingly opting for the cloud as a viable storage option for their critical business data, the need for data protection is becoming an important business imperative. Being aware of the security practices that need to be adopted in order to avoid compromising the integrity of your stored data is vital in the current scenario. Understanding 5 essential ways to ensure safer data storage in the cloud helps to clear your inhibitions about cloud security.
1. Build Stronger Passwords
If you wish to protect your house from theft, you need a strong lock. Your password is your lock to keep your stored data safe. Make sure you use passwords that are difficult to create and even harder to crack. Moreover, using one lock for all your doors will make your house all the more vulnerable to theft. As whoever breaks through one will have access to the rest of your rooms as well. Same goes for your online passwords.
Never rest with one uniform password for all your online accounts. It makes a hacker’s life very simple as all he needs to do is crack one code and get access to all your data. Be smart with your data and build strong passwords for each platform where your data is stored.
2. Ensure Encryption
In order to keep your data doubly protected, you need to ensure that strict encryption practices are followed for your files. Several software options are available that helps you to provide your file with a password before moving it to the cloud. It is impossible for anyone to view the content of a password protected file. Zipping your files and providing a password or creating an encrypted folder containing the files you wish to protect are some of the recommended practices for file encryption.
3. Opt for Encrypted Cloud Services
If you have encryption on your mind then it is best that you opt for a cloud vendor that provides you with encryption services. In other words, these vendors will encrypt your files locally and then move them to Cloud for storage. Therefore, along with local encryption, they also provide decryption, storage and backup services. This would ensure complete file protection. Though it is a long drawn process t but when it is your crucial data that is in question, you do realise that it is better to be safe now than to be sorry later.
4. Regulate your Online Behaviour
Your browsing behaviour needs to be regulated and monitored when you are working on Cloud platforms. Visiting unknown links or checking ‘Remember Password’ options should be curtailed. These lay the track for hacker’s to trace your online locations opening them up for data thefts.
When you are on a cloud based device that holds your vital data your surfing methods should be smarter and more controlled than when you are working on your personal device. The difference in your actions will ensure enhanced protection for your business critical information and protect you and your customers from any serious loss.
5. Read Agreement to Decide
There are multiple cloud storage options each vying to be better than the other. However, you need to define what would best suit your business. In order to make the right decisions:-
- Read the agreement fine print thoroughly to avoid any unpleasant surprises later on.
- There are often certain preconditions defined by Cloud vendors which may not be aligned to your security policies and which may later on lead to unhappy situations.
- If wordings sound tricky, get into a discussion with the company representative to understand their intent.
It is important that you have a clear idea of the situation you are putting yourself in order to gain the best benefit.
Author: Kishore Kapoor
Kishore Kapoor an industry veteran of 31 years in global banking technology. A Founder & CEO of eKutumb.com – World’s first marketplace for enterprise software delivery and consulting business by creating value for all of industry stakeholders involved (customers, partners, individuals and investors) through a disruptive and trans-formative approach of doing business.